Reps Council at SF All Hands 2018

This post was written by Prathamesh Chavan

TL;DR

The All Hands is a special time of the year where Mozilla employees along with core volunteers gather for a week of many meetings and brainstorming. The All Hands Wiki page has more information about the general setting. During the All Hands, the Reps Council participated in the Open Innovation meetings as well as had meetings about improve 2018 planning.

The Mozilla All-Hands was organized between 11th June to 15th June 2018 in San Francisco. All Hands are a unique and special opportunity for all paid staff and our most impactful volunteers to come together, in person, to share experiences and interact with people they may not normally work with.

This year’s All Hands was a great learning experience for the Reps Council and Peers.

The Reps Council worked more on the projects which could directly or indirectly help the community and align the plan for the community for the next quarters.

One of the first things that we made was a little recap of what we have done in the first half:

The Reps Council members were invited to join the different meetings which were focused on Localization of Firefox, the Addon sprint campaigns to define the final plan and Diversity & Inclusion.

The status of Mission Driven Mozillians and the Mozilla Group experiment in India was also shared with the Reps Council. The Reps Council was very interested to understand how the program can fit in and align itself with the new opportunities.

The Reps Council also ran a check on the issues opened in https://github.com/mozilla/reps/issues and assigned tasks on the issues which were pending or open since a while.

The Reps Council and Peers discussed some of the important things which are as follows :

– Achievements in the past quarter

– Mozilla Reps Logo

– Mozilla Reps Newsletter team

– Prioritize tickets for the Reps Portal

– Collecting ideas about data gathering to enable data-driven decisions

– Issues on priorities

– Failure and Success of the Reps program

– Mission Driven Mozillians

– H2 plan

There was a meeting on the H2 plan to discuss and assign priorities. A blogpost about this plan would be shared soon.

The Open Innovation Team shared the numbers of the Sprints of this half of the year where there was an huge involvement of our Reps and communities.

The All Hands was quite productive for the Reps Council and the things which were discussed would start be getting reflected in the present quarter (July, August, September).

Useful Links:

Schedule: https://sanfranciscoallhandsjune2018.sched.com/

Reps Council and Peers in All Hands (missing Henrik Mitsch)

In loving memory of Abbackar DIOMANDE

It brings us great sadness to share with you the recent news about one of our dear Rep we will so fondly remember. Abbackar DIOMANDE from Ivory Coast is unfortunately no longer with us.

Diomande, was a Mozillian from Bouake, Ivory Coast and was contributing in various Mozilla projects including SUMO and L10n.
He was a local community builder, that helped to build a healthy local community in his country while lately he had also taken the role of a Resources Rep, helping his fellow Mozillians on organizing local initiatives.


His passing is finding us sadden and shocked. His contributions helped our community intensively and while we have a heavy heart, we know that his passion and inspiration will sustain with us.

Our condolences to his family and friends.

Bellow are some words about Diomande and his work from his community members in French

Puisse Dieu t’accueillir dans son royaume Diomande. Mes Condoléances à toute la famille.

Diomandé a été un de mes meilleurs mentorés, il a aimé et est toujours resté fan de Mozilla , avec le coeur il a su toujours selon sa façon conduire sa passion pour Mozilla.
Tu n’a pas souffert, que la terre te soit légère et tu puisse trouver la paix. Repose en paix Diomandé.
Mes condoléances à toute ta famille, tes amis qui t’aimaient et toute la famille Mozilla.

Rip Cher ami , le passage est obligatoire , Puisse Dieu te reserver un acceuille céleste digne de tes apports volontaires , Mozillians from Pigier

Courage, oui grand courage à la famille, un genie ne meurt jamais. Abbackar n’est pas mort, il nous attend juste de l’autre côté de la rive. Abbackar n’est pas mort, Abbackar vivra toujours.

Diomandé été un des contributeur de Mozilla, à travers tous ses ateliers ou actions menées pour la communauté, ses traces resterons à jamais, elles continueront de parler de lui. Je retiens à lui, un grand homme plein de valeurs, son époque sera marqué par des traces indélibiles. ( Wilfried N’Guessan )

Diomandé était un bosseur, un battant qui a aimé trop le développement d’applications. Il a proposé des solutions innovantes . Mes respects pour chaque bonne action qu’il a fait pour ce monde. (Ange Bagui)

Un MozBoy est pati. Un arbuste qui avait toutes les aptitudes pour devenir une grande arbre avec de grande branches et un gros spectre d’ombre. La communauté a perdu un véritable passionné. YAKO A TOUS !!!

Cher ami, c’est avec les larmes aux yeux et une grande tristesse que je redige cette note. Tu vas nous manquer!

H2 2018 Reps Plan for the Council

This blogpost was authored by Daniele Scasciafratte

What we have done

In the first half of the year, our focus was to align the program with Mission Driven Mozillians and prepare the mandatory Reps onboarding course to ensure it aligns with the D&I work. We have also started improving the understanding of issues of different Reps roles like Mentors and Alumni.

We also worked on administration issues like the transition of inactive Reps to Alumni, the cleanup of old Reps applications still open after years and wrong mentors assigned to profiles and the improvement of our reporting system. Last but not least, we moved to the creation of expertise teams that took over everyday work day tasks from the Council (newsletter and onboarding).

We’ve chosen to split our ideas and tasks in 3 different areas for the next half of the year (with percentage):

  • Prepare the ground for Mission Driven Mozillians: 45%
  • Visible wins: 45%
  • Miscellaneous: 10%

Prepare the ground for Mission Driven Mozillians

The Reps program is working to prepare the ground for Mission Driven Mozillians and there are different tasks and issues to face for that.

The most important point for the Reps Council is the Roles of Reps inside the communities. We know that in Mozilla there are a lot of international communities, local community and project specific communities, and we need to understand and be ready to support all of them.

We gathered different ideas that we will investigate soon:

  • Role of Reps
    • Update all the Reps about the last updates of the Mission Driven Mozillians program
      • Understanding and agreement on Leadership Agreement
      • Start conversations on where Reps belong/Reps Role
      • We are already working on:
        • Restart Newsletter with a new team
        • Discussion about migrating the Reps mailing list to Discourse
    • Create courses for various roles
      • Review Team and Mentors already have a course
      • We are working on a new onboarding course
    • Skills criteria for various roles
      • Every role has a skillset and we are working to improve them as requirements
  • Mozilla Groups (MDM)
    • How they fit inside the Reps program
      • This is an experiment and we need to understand how the program can fit to be part of this initiative
  • Onboarding
    • New SOPs for various roles/teams
      • We updated SOPs in the past and we need to define where we need to update them
    • Courses inside the program
      • Few roles have courses but for Reps we need to define if we can do general courses or if we can find them already available
    • CPG Alignment (update the Reps with updated CPG information, add it as mandatory part to the onboarding course)

Visible wins

The program also needs to be more visible inside Mozilla and the others communities, so we’ve chosen to focus on 3 different areas:

  • Communication
    • Discover new areas where Reps are missing
      • There are a lot of communities where we don’t have a large representation or there is no interest
    • Reps news to all Mozilla
      • Share what Reps are doing, for example during the Weekly Monday Project Call
  • Statistics
    • Showcase events inside Mozilla
      • Improve the sharing of statistics about what volunteers are doing
  • Campaigns
    • Plan for more than 3 weeks out
      • Let the community be aware of a new campaign in advice
    • Pocket involvement
      • Part of Mozilla but there is no involvement of volunteers right now
    • Create an event asset repository
      • Events often require the same resources such as graphics or links, we need to gather them

Miscellaneous

The last area that we chose are the miscellaneous ideas, something that does not block the program’s goals but can improve it, at the same time this has low priority:

  • Improving mentee/mentors relationship
  • Improving understanding of Alumni role
  • Improve reps-tweet social usage
  • Style guidelines for the community
  • Reporting activities
    • Encourage Reps to report activities
      • Without reports it’s difficult to do data-driven decisions
    • Understand issues Reps face with reporting

This list of ideas will be evaluated in the next quarters by the Council and as usual we are open to feedback!

Rep of the Month – May 2018

Please join us in congratulating Prathamesh Chavan, our Rep of the Month for May 2018!

Prathamesh is from Pune, India and works as a Technical Support Engineer at Red Hat. From his very early days in the Mozilla community, Prathamesh used his excellect people skills to spread the community to different colleges and to evangelise many of the upcoming projects, products and Mozilla initiatives. Prathamesh is also a very resourceful person. Due to this, he did a great job at organizing some great events at Pune and creare many new Mozilla Clubs across the city there.

As a Mozilla Reps Council member, Prathamesh has done some great work and has shown great leadership skills. He is always proactive in sharing important updates with the bigger community as well as raising his hand at every new initiative.

Thanks Prathamesh, keep rocking the Open Web!

Please congratulate him by heading over to the Discourse topic.

Rep of the Month – April 2018

Please join us in congratulating David Ross, our Rep of the Month for April 2018!

David is a Mozillian living the UK and active in a lot of different Mozilla projects. In his day job he is building an Open Source Fitness platform. You might have seen him at the past few MozFests in London. Last year he did a great job wrangling the Privacy&Security space.

In the past few months David has organized several MozCoffees in London as well as online meetings for the London community. This is part of an effort to re-activate the UK
community he took on. David likes to plan ahead and he already has 7 upcoming activities he is going to participate at, including an event in summer of 2019 (that’s not a typo)! Last but not least he was a nominee for the recent Council election.

Thanks David, keep rocking the Open Web!

Head over to discourse to congratulate him!

Rep of the Month – March 2018

Please join us in congratulating Md Shahbaz Alam, our Rep of the Month for March 2018!

Shahbaz is a Full Stack Developer and Tech Evangelist by profession. He loves to talk about WebVR and auth0, he single-handedly created a Mozilla community in his home town Ranchi once he moved there. He is a Reps Mentor, Reps Resource member and community builder and loves traveling, cooking, organizing/speaking at events/conferences.

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Recently Shahbaz has been speaking at Virtual Reality @ Hackfest in Dhanbad as well as at FootPrintsX8. He also organized Rust hack MITS. You can also read more about his contributions in 2017 in his blog post.

Thank you Shahbaz, keep rocking the open Web! :tada: :tada:

Head over to Discourse to congratulate him!

Reps of the Month – February 2018

Please join us in congratulating Ziggy Maes and Anthony Maton, our Reps of the Month for February 2018!

Ziggy

Ziggy is a long time Mozillian that is involved in organizing our presence at FOSDEM or managing the volunteers at the Mozilla Festival. Together with Anthony he started working on both finding speakers for the DevRoom but also to be sure we have a good presence at the booth too. This work was spread around 3 months so we are definitely grateful for their effort.

Anthony

Anthony is pretty fresh in the Reps role but he has been a Mozillian for a long time now. Part of he Belgium community, he engages with the Francophone community at the same. His latest big effort was organizing Mozilla’s activities at FOSDEM together with Ziggy, both the call for speakers for the DevRoom and our presence at the booth during those two days.

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Thank you Ziggy and Anthony, keep rocking the open Web!

Join us in congratulating them on Discourse!

New Review Team Member 2018

Hi amazing Reps!

We’re so very happy to announce the new Review Team members who have just been officially on boarded. Welcome Michael, Pushpita, Jason, and Arturo to the team!

Review Team 2018The Review Team is a specialized group responsible in reviewing and approving or rejecting every budget requests made by Mozilla Reps. This team is working in close coordination and supervision of Reps Council. The new Review Team will replace the old members and team up with the 3 remaining members to continue the work for a year. You can check more information about The Review Team in this wiki page.

Last but not least, I would also like to thank and appreciate the previous Review Team members Dian Ina, Priyanka, Faisal, and Flore for all their contribution for the past year in the Review Team. Your contribution & dedication has been a great help for the program so far. We can’t thank you enough for that.

Please join me to congratulate all of them on the Discourse topic!

Reps On-boarding Team

As you already know from our discourse topic, we have created an Onboarding Screening Team.

The scope of this team is to help on evaluating the new applications to the Reps program by helping the Reps Council on this process.

In January we opened a call for the new team members on https://discourse.mozilla.org/t/do-you-want-join-the-onboarding-screening-team/24497

We were happily surprised with the number of applications we’ve got.

After a month the Reps Council has voted and has chosen the new members. Those are:

On behalf of the Reps Council (and part of this team) I want to say thank you to the previous team that worked on 9 rounds of screening with evaluation of 39 applications.

These amazing people are:

The new team will start to work soon (we have about 10 applications in queue) with the help of a Reps Council Member that will be focused on communications between applicants and the evaluation of this team.

If you want to congratulate your fellows Reps you can do it in this thread:

https://discourse.mozilla.org/t/welcome-to-the-new-onboarding-screening-team-2018-1/25665

More updates are coming so stay tuned!

Rep of the Month – January 2018

Please join us in congratulating Cynthia Pereira, our Reps of the Month for January 2018!

Cynthia is digital communications strategist and front-end developer with expertise on technical consulting, user and staff training and customer service in IT and Telecom segments. She has been a part of the Mozilla community for a long time and and her work has made a big push into Mozilla’s mission through local community efforts.

Cynthia’s main work around Mozilla is in the L10n as manager for pt-BR language, Mozilla Community Web Services, Social Media for Firefox Brazil and as a Mozilla Rep in Brazil. She loves empower, motivate and hear people to design goals and reach metrics that help to build a better community to all. Currently she is conducting a QA project within the l10n project and in the coming months she will invest her time and talent to help projects like the Internet Health Report, WoMoz (D & I) and the Glass Room Experience.

Thank you Cynthia, keep rocking the open Web! :tada: :tada:

Join us in congratulating her on Discourse.