Resources Reps, what’s next?

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In the previous blog post, I wrote about the learnings that we got from the initial training session. And last Friday, we just announced the new graduates from the final phase of Resources Rep training. The assessment was made during the 3 weeks of the training (whether group or individual exercises) that started on the 2nd of October until 21st of October 2017. You can also see the full list of the Rep Resources graduates in the Reps portal. But I would like to quickly take you back on the initial purpose of Resources Reps.

What is a Resources Rep?

The idea behind the Resources Reps  is to have specialized Reps who are trained to help communities and other fellow Reps to plan strategically how they use the resources that the Reps program offers. This will ensures that resources of the program are used in the most impactful way and according to the guidance provided by Mozilla’s strategy and the Council.

When did the training happened?

The training sessions happened in 3 phases. The first one, which was the trial training, happened during 24th of July – 12th of August 2017. We asked  6 Reps to participate on this trial session to help us improve the training. After the trial training, we then opened the application for the rest of the Reps and decided to carry on with the first phase of the training with the India applicants during 11th of September – 1st of October. Finally, the last phase happened on the 2nd of October – 21st of October.

During the 3 weeks of the training, the candidates were asked to go through the training material and complete the quiz every  week. And in the end of each week (we decided to have the meeting on the weekend), we scheduled a video meeting for an hour in order to have work and discuss on the subject together.

What did we learn from the overall training?

On the trial training, the participants helped  a lot in terms of improving the content of the training. Thanks to them, now we have the receipt guideline to help the Rep identify which receipts are acceptable and which are not.

On the first phase of the training with Reps from India, we were experimenting with a new video conference tool, which surprisingly performed so much better than the tool that we usually use.

And on the second phase, I learned a lot about accessibility issues. Since we need to accommodate so many time zones, I decided to break the meeting into 2 sessions in each weekend. The first session is for the Asia, Europe, and Africa, and the other session is for the Pacific people who lived in North or South America.

The first meeting was rather challenging since we had people with problems on communication (more specifically a deaf participant and a person that was not able to follow up in English). This came to me as a shock, because that was something I was not prepared for. But fortunately, with some love of the local community, we were able to have an effective meeting. It’s super amazing to see how people were willing to help each other in the training. It was also a reminder for me to think about accessibility in advance for our future activities. For example like providing dial in details for a meeting could be so much beneficial for some people who don’t have access to a PC and can only join via phone. Or checking on the participants before the meeting in case there’s somebody who need special support. Because if we want to excel on diversity and inclusion, then we need to take further action to accommodate everyone.

How can I apply to be a Resources Rep?

For now we’re in the process of evaluating our current graduates. So in the meantime, we are not accepting more applications. But there’s a possibility we will reopen the application in the future. We’ll let you know for sure.

What’s next?

New Reps that  don’t have access to the budget and swag, can now ask for help from these Resources Rep. We will no longer need to assign the bug to the mentor if the request was made by a Resources Rep. And instead it will go directly to the review team. And ideally, the new Reps should choose Resources Rep who’s close to their region. So, for example if I’m a new Rep from the US, I will ask for help from Jason who in this case is the Resources Rep who live the closest to me. You can also see the group on the reps portal.

We’re also going to reshuffle the Review Team members in the near future. The Review Team is now discussing the recommendation list from the current Resources Rep to be sent to the council for the future candidates of the Review team. We’ll keep you updated for the process.

I also would like to thank the participants of the Resources Rep training. And especially for those who always make the time on their weekend to join the meeting in each week. Congratulations!

Rep of the Month – September 2017

Please join us in congratulating Kushagra Varade, our Rep of the Month for September 2017!

Kushagra is a web developer from Bhopal, India and has joined the Reps program in the first Webinar we ever organized back in April.

Since joining the Reps program, he has attended several events in his region. Most of these events focused on WebVR such as the Geek Night in Hyderabad. He organized a WebVR event in July. Right after joining Reps he attended a MozCoffee to discuss onboarding strategies and MozActivate.

Thank you Kushagra, keep rocking the open Web! :tada: :tada:

Join us on Discourse to congratulate him!

Reps Program Objectives – Q3 2017

As with every quarter, we define Objectives and Key Results for the Reps Program. We are happy to announce the Objectives for the current quarter.

Objective 1: The Reps program continues to grow its process maturity
KR1: 20 Reps have been trained with the Resource training
KR2: 100% of the budget requests of new Reps are filed by Resource Track Reps
KR3: 30 Reps complete the coaching training
KR4: The amount of mentor-less Reps is reduced by 50%
KR5: Increase number of authors for Reps tweets to 10 people

Objective 2: The Reps program is the backbone for any mobilizing needs
KR1: We documented what mobilizing Reps are focusing on
KR2: An implementation roadmap for mobilizers’ recommendations is in place.
KR3: Identified 1 key measures that is defining how our Mobilizers add value to the coding and Non-Coding/Enthusiast communities

Objective 3: The Activate Portal is improved for Mobilizer Reps and Functional Areas
KR1: The Rust activity is updated
KR2: The WebExtensions activity update has been tested in 3 pilot events in 3 different countries
KR3: 60 unique Reps have run a MozActivate event
KR4: The website is updated to the new branding

We will work closely with the Community Development Team to achieve our goals. You can follow the progress of these tasks in the Reps Issue Tracker. We also have a dashboard to track the status of each objective.

Which of the above objectives are you most interested in? What key result would you like to hear more about? What do you find intriguing? Which thoughts cross your mind upon reading this? Where would you like to help out? Let’s keep the conversation going! Join the discussion on Discourse.

Rep of the Month – July 2017

Please join us in congratulating Vigneshwer Dhinakaran, our Rep of the Month for July 2017!

Vigneshwer is a data scientist working on realtime data and a tech enthusiast coming from India.

During the last months, Vigneshwer (or Viki as most of his friends call him) has been heavily involved on helping building the Rust community in India. His efforts, along with other awesome Reps, have resulted to the RainofRust Campaign, a campaign with the purpose to spread the Rust language in India and to create early adapters of the language. During the campaign Viki wrote a new event flow while he was leading a lot of the offline and online events. But his work doesn’t stop there. Since the campaign has finished, Viki is leading the efforts to help those early adopters to become Rust contributors in order to strengthen the community in India. Moreover, Viki has participated in the mobilizers experiment where he was leading the efforts on understanding how to mobilize the Rust community and unlock the challenges they are facing.

Thank you Vigneshwer for being awesome, keep rocking the open Web! :tada: :tada:

Join us in congratulating him on Discourse.

Council at the All Hands in San Francisco

The All Hands is a special time of the year where Mozilla employees along with core volunteers gather for a week of many meetings and brainstorming. The All Hands Wiki page has more information about the general setting. During the All Hands, the Reps Council participated in the Open Innovation meetings as well as had meetings about what we’ve accomplished in Q2 and the future of the program. One of our main topics was on how to get new developers involved as contributors in Mozilla projects.

Top topics

For that reason it was crucial to understand and discuss the mobilizers experiment and their outcomes with Srushtika, Daniele and Vigneshwer, in order to understand what are the issues and needs for Add-ons, Rust and WebVR and how we can create communities around those projects and attract new developers.

The idea “Open by Design” was discussed extensively while we’ve tried to understand how Reps program can contribute to the Strategy project. We also had a meeting with Patrick Finch to discuss a few strategy questions and to start the discussion on how the Reps program can help in the next few months.

Other meetings and sessions

We had other sessions as well. Also we did a lot of administrative tasks as well:

  • Participated in the Q&A Session with Chris Beard
  • Gave feedback on the World View project
  • We reviewed our Q2 OKRs and opened issues where necessary to continue in Q3
  • Updated the Wiki header of Reps pages with a link to the Leadership page
  • Moved the Council Chair from Konstantina to Flore
  • Started to document new criteria for Reps applications
  • Further documented the mobilizers initiative and discussed common topics that were raised around those
  • Had a meeting with Module Owner and Peers

MozActivate

Activate holds a special place at Reps activities. During the All Hands we held meetings about the website, the content of the activities and the future of the project. From the Council side Alex Lakatos with Michael Kohler are involved in the website building, while Konstantina Papadea and Ankit Gadgil are working with a focus on the content.

While in San Francisco we launched a new activity about Nightly which now is available on the website. Firefox Nightly is one of the most important projects happening right now in the Mozilla world and it’s crucial for us. We need to get new Firefox Nightly users.

We also joined discussions with the Rust and the Add-ons teams in order to better understand how the Reps Program can help to build their community or improve the promotion of those technologies.

On the feedback form front we are working on the dashboard to simplify the access to feedback of Activate events.

Reps Mobilizer Experiment

During the second quarter of 2017, and in order to understand how to better identify, recruit and support mobilizers, we decided to run a small experiment with a reduced set of existing “best in class” mobilizers and walk with them during their work supporting technical communities.

Why

Reps program is a program for core mobilizers, who create, grow, sustain and engage communities around Mozilla projects. There are still improvement areas in order to become  a state of the art mobilizer program, so we wanted to identify which are these areas and which are the changes we can implement.

Participants

Bob Chao (Taiwan) – WebVR

Long time contributors, Bob has been empowering and growing different Mozilla related communities in Taiwan, more recently Rust and WebVR.

Full Report

 

Srushtika Neelakantam (India) – WebVR

Deeply involved with the WebVR community since its formation, Srushtika has been empowering the local community in India for a few years now. She has even wrote a book about WebVR.

Full Report

 

Daniele Scasciafratte (Italy) – WebExtensions

Extremely involved contributors, Daniele has been supporting the community in Italy for many years. He has been key to develop the first Addons activity for the MozActivate campaign.

Full Report

Vigneshwer Dhinakaran (India) – Rust

He has been key for the formation and growth of the Rust community in India, he is author of a book about the technology.

Full Report

 

Process Overview

We decided to use a human centered design approach to test this hypothesis. Each project started with a research phase followed by multiple iterations of potential solutions. Each iteration involved testing, reflecting on the learnings and iterating on the approach.

Overall main learnings

  1. A certain degree of understanding of the technology is needed for the mobilizer to be truly effective and understand the communities.
  2. It’s key to devote enough time to do research and understand the local environment and the potential contributors needs
    1. After a solid research, we can start thinking on which are and implement the best channels for communications between the community (sync and async) as well as information distribution (announces, materials…)
  3. There are two important areas when working with technical communities:
    1. Getting people excited about the tech and the community
    2. Keeping people engaged after the main activities take place. The top priority should be designing for the follow-up instead of the activity.
  4. Establishing a direct conversation between mobilizers and the functional area staff is key for having a correct direction and impactful outputs.
    1. Teams that work with more closed tools (slack) presented a bigger challenge

As a result of these learnings we will evaluate a set of recommendations to improve the Reps program and we will share with some early ideas soon on the Reps discourse.

Thank you Vigneshwer, Daniele, Srushtika and Bob, your work is an inspiration to all Reps and to the rest of Mozilla, you have demostrated strong leadership and an impact-oriented strategy thinking that will help others to follow your steps.

Rep of the Month – June 2017

Please join us in congratulating Mehul Patel, our Rep of the Month for June 2017!

Mehul is an highly motivated Rep from India supporting and enabling many Mozillians in the region of Pune, Nashik and Gujrat.

He is also a campus club advisory board member helping shaping the new activities for students. His recent activities include conducting the first phase of the Rain of Rust campaign which mobilized Mozillians around Rust across various parts of India.

Mehul, keep rocking the open web!

New Council Members – Spring 2017

We are very happy to announce that our new council members are already onboarded and working on their focus areas.

We are also extremely happy with the participation we had for these elections as for the first time we had the record number of 12 nominees and 215 (75% of the body)  have voted.

 

Welcome Ankit, Daniele, Elio, Faye, and Flore, we are very excited to have you onboard.

Here are the areas that each of the new council members will work on:

  • Flore – Resources
  • Faye – Coaching
  • Ankit  -Activate
  • Elio – Communications
  • Daniele – onboarding

Of course they will also all co-work with the old council members on the program’s strategy and implementation bringing the Reps Program forward.

Also I would like to thank and send #mozlove to Adriano, Ioana, Rara and Faisal for all their hard work during their term as Reps Councils Members. Your work has been impactful and appreciated and we can’t thank you enough.

The Mozilla Reps Council is the governing body of the Mozilla Reps Program. It provides the general vision of the program and oversees day-to-day operations globally. Currently, 7 volunteers and 2 paid staff sit on the council. Find out more on the Reps wiki.

Don’t forget to congratulate the new Council members on the Discourse topic!

 

RepsNext – Status Update June 2017

In the past few months we have kept working on the implementation of our RepsNext initiative. The RepsNext initiative has started more than a year ago with the goal to bring the Mozilla Reps program to the next level. Back in January we wrote a status update. Almost half a year later, we want to provide a further update. We have also published our OKRs for the current quarter with goals to further the implementation of RepsNext.

RepsNext overview explaining what is done and what not, explained further down in text in this article.

Resources

The Resources training is finalized. It’s still a little bit text-heavy, but we want to move forward with the training and iterate based on feedback. For this, we have reached out to a few selected Reps based on the past 6 months to ask them to test the training and give initial feedback about the process and content. Once we have this feedback, we will adjust the training if needed and then open up the Resources track for applications. Applications will most probably be done in a Google Form and will include general info about the Rep as well as a free-text input field where the Rep can explain why they are fitted for the track as well as provide some links to previous, good budget requests they filed. You can learn more about the Resources Track on the Resources Wiki page.

Onboarding Process

We have simplified and streamlined the on-boarding process for new Reps. Until April we had a lot of applications that were open for more than 6 months. We are happy to report that we have started to on-board 20 new Reps between April and now. Further 10 Reps are in the administrative process of signing the agreement and creating profiles on the Portal. All of this is thanks to a new Webinar. The Webinar allows us to give Reps the very needed first information about Reps and what to expect being a Rep.

Participation Alignment

The Council is working with the Participation team in order to co-create the quarterly and yearly goals and OKRs for 2017. This happened twice already this year and we will continue to give our valuable input and feedback for the quarters to come. The program’s goals are also being created based the team’s goals and priorities. We are also attending the monthly Open Innovation Team calls. Of course this is an ongoing work that will continue. The Reps Council is also involved in strategic and operational discussions as representatives for the broader community, giving feedback on the currently ongoing strategic projects. All of this work will continue at the All Hands in San Francisco later this month.

Leadership

At the beginning of our work on RepsNext, we wanted to do a specific Leadership Track Reps can apply for as a specialization. Throughout the past months it became clear that we want all Reps to improve their leadership skills to help out other Reps as well as their communities. Therefore we created an initial list of good leadership resources for everyone to access and learn. At first this is a basic list of resources which will be improved on in the future. We want all Reps to be able to improve their leadership skills as soon as possible and later build on top of this knowledge with further resources. Please provide your feedback in the Discourse topic!

Coaching

Previously known as Regional Coaches, Community Coaches will continue to support local communities. Additionally to that we are currently creating a Coaches Training to train new Reps on coaching skills as well as existing mentors to improve their skills. These coaches will be able to coach Reps in regards to personal development. The idea is to have the Coaches Training on a self-serve basis, so everyone can take the training and complete a narrative which will be evaluated at the end to graduate from the training. This will help us to increase the quality of coaching/mentoring in the Reps program as well as in local communities. Additionally it will decrease the current bottleneck we have onboarding new Reps and we will be able to assign a coach to every Rep on a one year commitment basis with the option to switch the coach after this period. We are currently reviewing the implementation proposal so we can add the training to Teachable and publish it for all Reps.

Functional areas

We recently asked all Reps to choose their path for the future. This gives us a valuable basis to argue around functional doers in the Reps program. We will further build out the exact details about functional doers and their interest. The ongoing strategy projects will additionally give us valuable guidance in coming up with the perfect opportunities for functional doers. If you are interested in statistics about this survey, join our discussion on Discourse.

Upcoming work

We are in the last steps to finish our work on the Resources track and the Coaching training. This allows us to start talks on further improvements in the third quarter of this year. We are also going to the All Hands to discuss Reps, Strategy, Mobilizers and more with the Open Innovation team. We will update you about the outcomes of that after the All Hands.

You can follow all the Reps program’s goals and progress in the Reps Issue Tracker.

Which thoughts cross your mind upon reading this? Where would you like to help out? Let’s keep the conversation going! Join the discussion on Discourse.

Rep of the Month – May 2017

Please join us in congratulating Vaibhav Bajaj, our Rep of the Month for May 2017!

Vaibhav is a Reps Mentor from Bhopal, India. He has been contributing as a Mozilla Rep since October 2014.

During the past few months, Vaibhav has organized a WebVR Camp in Bhopal, and attended the WebVR Camp in Indore. Additionally he took part in the Hindi & Marathi localization community meetup and participated in the A-Frame Hack Night India which had the goal to create training material about WebVR. To help increase the Nightly usage in India, he is also part of the India uses Firefox Nightly initiative.

Vaibhav, Keep rocking the open web!